VAT by bookkeeping mode
| Scenario | Treatment |
|---|---|
| Document-Led + Standard VAT | VAT follows the invoice/document accounting data and the client’s VAT configuration. |
| Document-Led + Cash VAT | VAT is released as customer/supplier items are paid and allocated. |
| Document-Led + FRS | Invoice or cash turnover workflow can apply where configured. |
| Bank-Led | VAT Cash Basis only. The bank is the primary cash evidence. |
| Bank-Led + FRS | Cash turnover logic applies where configured. |
Customer and supplier settlements
Allocate payments against the relevant ledger items. Balansix should handle partial allocations, one-to-many and many-to-one matching while preventing the same cash movement from settling the same item twice.
Opening trial balance
Enter or import an opening trial balance only when the debit and credit totals agree. Map balances to the correct nominal codes and keep debtor, creditor, accrual, prepayment, accrued-income and bank details in their supporting subledgers where applicable.
Opening bank subledger
If the opening trial balance contains cash across multiple bank accounts, split that opening cash by bank account. Reconciliation then starts each account from its own opening position rather than one undifferentiated cash total.
Brought-forward profit and loss
Prior-period profit and loss balances should be carried through the controlled brought-forward mapping rather than presented as if they were current-period trading. Review the opening mapping if current-period P&L appears to contain historic activity.