Built from inside practice. Built by Mr H Hammad FCCA, ACA, ICAEW Chartered Accountant and current CEO of a UK accountancy practice.
ProductFor ClientsWhy BalansixPricingResourcesSupportBook a demoContact
BalansixBookkeeping

Bookkeeping designed to finish the accounts.

Process the live accounting record with the controls an accountancy practice needs, then carry the same numbers into year end, final accounts and client insight.

Book a demoExplore the platform
Document-Led or Bank-LedAutomation with review controlsSchedules linked to journals
Two controlled workflows

Accounting should adapt to the client's records, not force every client into the same process.

Balansix supports two operating modes. Document-Led uses invoices and supporting documents as the primary accounting evidence. Bank-Led uses bank activity as the primary accounting record for suitable cash-based clients. The mode changes the workflow, not the requirement for a controlled, balanced ledger.

Document-Led

Documents lead the accounting

Invoices and supporting evidence form the primary recordBanking activity supports settlement and reconciliationSuitable for invoice-led bookkeeping and accrual accounting workflowsEvidence remains visible alongside the accounting treatment
OR
Bank-Led

The bank leads the workflow

Bank activity is the primary accounting record for suitable clientsDesigned for VAT Cash Accounting and cash-based record keeping where appropriateInvoices can remain optional rather than becoming unnecessary adminReconciliation, gaps and duplicate controls protect completeness
Banking & reconciliation

Reconciliation should prove completeness, not merely make a difference disappear.

Bank data enters a controlled statement workflow. Balansix can maintain opening and closing balance context, identify gaps and overlaps, flag potential duplicates and carry the running balance across work that is waiting to post, posted transactions and the source statement.

The reconciliation is not treated as complete simply because the arithmetic difference happens to be zero. Where statement coverage is incomplete or unresolved issues remain, the workflow keeps that visible.

CSV and structured statement import
Opening and closing balance support
Gap and overlap detection
Potential duplicate detection
Running balance across statement and accounting states
Reconciliation controls before final lock
Clear distinction between To Post, Posted and statement position
Balansix accounting reports and reconciled accounting data
Accounting reports • live Balansix screen
Balansix customer ledger and accounting workspace
Customer ledger • live Balansix screen
Customers, suppliers & settlements

Real payments do not arrive in neat one-invoice-one-payment pairs.

Settlement matching has to cope with how clients and suppliers actually pay. Balansix supports partial allocations, one-to-many and many-to-one matching and grouped settlements so the outstanding position remains intelligible after each allocation.

For Cash Accounting VAT, the settlement matters because VAT is released on the amount actually allocated. The workflow therefore connects allocation with the relevant VAT treatment instead of treating payment matching as a cosmetic ledger exercise.

Customer and supplier subledgers
Partial allocation
One receipt to multiple invoices
Multiple payments to one invoice
Grouped supplier and customer settlements
Remaining balance maintained after each allocation
Cash VAT release linked to allocated settlements
Duplicate settlement protection
Automation with professional boundaries

Automate certainty. Surface judgement. Block what is incomplete.

Balansix is designed around three operating outcomes so staff can focus attention where it adds value instead of reviewing every routine item with equal intensity.

✓

AUTO_POST

Where evidence, matching and established treatment support a controlled outcome, routine work can proceed automatically.

?

REVIEW_REQUIRED

Borderline, unusual or incomplete items are presented to staff with the relevant evidence and context for a controlled decision.

×

BLOCKED

Where required information or accounting conditions are missing, the system stops rather than creating a plausible-looking answer.

The objective is not to remove the accountant.

It is to remove repeated processing so the accountant spends more time on exceptions, review and professional judgement.

VAT workflows

Keep VAT treatment connected to the transaction and the evidence.

VAT should not be an afterthought added at reporting time. Balansix carries VAT treatment through the accounting workflow and distinguishes the logic required by Standard and Cash Accounting approaches where they are applicable to the client.

In Document-Led work, invoice evidence and settlement information can support the relevant VAT treatment. In Bank-Led work, the cash-based workflow keeps the bank as the primary record and applies controls around the transactions that drive the return.

VAT-aware sales and purchase processing
Standard Accounting workflow where applicable
Cash Accounting workflow where applicable
Cash VAT release linked to settlement allocation
Non-VAT clients handled without irrelevant VAT prompts
Evidence and review context retained
VAT-related exceptions surfaced before completion
Designed for the practice, not only the business owner.

The accounting interface is built around preparation, review and completion, including the questions a reviewer asks after the original posting has been made.

Balansix fixed asset register and depreciation workflow
Fixed Assets • live Balansix screen
Year-end schedules

Calculate once. Post once. Keep the schedule beside the journal.

Year-end schedules should not finish with somebody copying a number into a manual journal. Balansix connects supporting calculations with the accounting record so the schedule and the resulting entry stay part of the same controlled workflow.

Fixed asset register and depreciation
Loan schedules and interest
Current and non-current loan split
Prepayments
Accruals
Accrued income and deferred income
Opening balance support
Controlled journals from completed schedules

That changes year end from a reconstruction exercise into a review of work that has already accumulated properly through the accounting period.

Opening balances & comparatives

Starting a client properly is part of keeping the year right.

Opening balances can be brought in from a balanced trial balance, with supporting subledgers where the control account alone is not enough. The aim is to preserve the detail required to reconcile future movements rather than carrying a single unexplained opening number.

Trial balance

Balanced from the start

Import or enter opening trial balance information with debit-equals-credit control before it becomes the basis of the live ledger.

Subledgers

Bring the detail that matters

Support debtors, creditors, banks, accruals, prepayments and accrued income where the opening control balance requires underlying detail.

Comparatives

Carry reporting history

Preserve relevant comparative information so current-year financial reports and accounts production have a coherent starting point.

Bank openings

Keep cash by account

Split opening cash across individual bank accounts so the running bank position begins with the right account-level basis.

Supplier intelligence & repeatable treatment

Do not make the team rediscover the nature of the same national supplier on every client.

Balansix can use recognised supplier context and controlled learning to help suggest likely accounting treatment for familiar, repeatable transactions. Entity-specific rules remain more important than a global suggestion, and unusual or ambiguous items can still be routed to review.

UK

Recognised suppliers

Use known supplier context to reduce repetitive coding decisions for common categories of spend.

↻

Client learning

Use controlled outcomes from the client to make repeat transactions more efficient while keeping client-specific treatment authoritative.

?

Exceptions stay visible

New, conflicting or unusual information belongs in review rather than being forced through a generic rule.

Payroll & CIS accounting

Keep wages, PAYE, NI and CIS activity connected to the books.

Payroll and CIS create recurring accounting movements that should not become a detached year-end spreadsheet. Balansix keeps payroll-related accounting and CIS activity within the connected client workflow so the ledger, supporting analysis and year-end position can be reviewed together.

Payroll accounting

Recurring payroll journals

Keep wages, PAYE, National Insurance and related payroll accounting in the ledger through a structured recurring workflow.

CIS

Construction-industry context

Keep CIS-related accounting visible in the same client record and review workflow rather than treating it as an unrelated adjustment.

Financial reporting & drill-down

Do not stop at the trial balance total.

The Trial Balance, Profit & Loss and Balance Sheet are not just outputs. They are review surfaces. Balansix is designed to let staff move from the reported balance back into the underlying account movement and transactions when something needs explanation.

Trial Balance
Profit & Loss
Balance Sheet
Comparative reporting
Default suppression of nil balances
Account movement drill-down
Supporting transaction visibility
Business Performance Summary feeding advisory

See how the ledger flows into Final Accounts →

Balansix Trial Balance and financial reports
Reports • live Balansix screen

See what one connected workflow could remove from your practice.

Bring a real client workflow to the demonstration and compare how many handoffs, re-keying points and separate systems Balansix can remove.

Book a Balansix demoTalk to us